The organisation operates many working groups and committees with representatives drawn from a number of member companies.
Documents can be of relevance to more that one group and each group has its own document reference number system.
The aim was to improve the efficiency of the working groups by providing a searchable repository for documents and also to reduce the administration time for organisation staff.
Achorda developed an extranet application build around a Microsoft SQL Server database to provide the document portal.
Documents are uploaded via a web form, with additional details added as META data onto the form. The document is then stored in the database and indexed using Microsoft’s Full Text search engine.
Our document management search engine code was then used to provide working groups with a quick and easy way to find all documents by keyword or meeting date, and view any related documents.
Group members are now able to easily access the documents relevant for meetings or look back into the archive to find historical documents related to current issues.